Grants and Contracts Office

Reporting to the Vice President of Finance and Business, the Grants and Contracts Office provides the following post-award financial administration services:

• Set up, monitor and maintain grant and contract accounts (including cost sharing and Applied Research Initiative funds) in the financial accounting system based on award information received from sponsors.
• Set up, monitor and maintain accounts for sales of goods and services to external vendors.
• Review grant or contract award documents. Document all special terms, conditions, or limitations applicable to the project.
• Administer grants per regulations set forth in OMB Circular A-110 and OMB Circular A-122.
• Assist individuals with interpretation of regulations and terms and conditions set forth by the sponsor.
• Consult with DBMs/PIs on specific questions about the propriety of a given expenditure, on budget monitoring techniques, and on other such matters.
• Provides monthly Advantage "Balance and Activity Reports", monthly "Grants at a Glance" reports and monthly exception reports.
• Monitors and follows up with exceptions reported.
• Report financial information to sponsors such as financial status reports, invoicing and cost share.
• Process invoices for goods and services provided to external vendors.
• Monitor, review and process subcontract payments.
• Maintain and monitor accounts receivable and collect revenue from sponsors
• Initiates draw downs of federal funds using appropriate electronic pay management systems.
• Close out accounts and submit final reports such as final invoice, cost share, property and invention reports, surplus equipment/supplies reports and final financial status report as required by sponsor guidelines.
• Assume responsibility for primary contact with financial auditors of individual grants or contracts.
• Assist auditors with the annual audit of federally sponsored programs and supply necessary information to auditors in accordance with OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations)
• Prepare federal Facilities and Administrative (F&A) proposal and negotiate rates
• Maintain award and account information in accordance with University record retention policies.

3rd-Party In-Kind Cost Share

• 3rd-Party In-Kind Cost Sharing Letter Template
• 3rd-Party In-Kind Cost Share Forms and Instructions

Contact Information

For information regarding these financial administration services please contact This email address is being protected from spambots. You need JavaScript enabled to view it. .