Reporting to the AVP/Controller, the Grants and Contracts Office provides the following post-award financial administration services:

• Set up, monitor and maintain grant and contract accounts (including cost sharing and Applied Research Initiative funds) in the financial accounting system based on award information received from sponsors.
• Set up, monitor and maintain accounts for sales of goods and services to external vendors.
• Review grant or contract award documents. Document all special terms, conditions, or limitations applicable to the project.
• Administer grants per regulations set forth in OMB Circular A-110 and OMB Circular A-122.
• Assist individuals with interpretation of regulations and terms and conditions set forth by the sponsor.
• Consult with DBMs/PIs on specific questions about the propriety of a given expenditure, on budget monitoring techniques, and on other such matters.
• Provides monthly Advantage "Balance and Activity Reports", monthly "Grants at a Glance" reports and monthly exception reports.
• Monitors and follows up with exceptions reported.
• Report financial information to sponsors such as financial status reports, invoicing and cost share.
• Process invoices for goods and services provided to external vendors.
• Monitor, review and process subcontract payments.
• Maintain and monitor accounts receivable and collect revenue from sponsors
• Initiates draw downs of federal funds using appropriate electronic pay management systems.
• Close out accounts and submit final reports such as final invoice, cost share, property and invention reports, surplus equipment/supplies reports and final financial status report as required by sponsor guidelines.
• Assume responsibility for primary contact with financial auditors of individual grants or contracts.
• Assist auditors with the annual audit of federally sponsored programs and supply necessary information to auditors in accordance with OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations)
• Prepare federal Facilities and Administrative (F&A) proposal and negotiate rates
• Maintain award and account information in accordance with University record retention policies.

3rd-Party In-Kind Cost Share

• 3rd-Party In-Kind Cost Sharing Letter Template
• 3rd-Party In-Kind Cost Share Forms and Instructions

Contact Information

For information regarding these financial administration services please contact Richard Swanson at 775.673.7684 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .