Financial Services Office

Grants and Contracts Office

Reporting to the AVP/Controller, the Grants and Contracts Office provides the following post-award financial administration services:

  • Set up, monitor and maintain grant and contract accounts (including cost sharing and Applied Research Initiative funds) in the financial accounting system based on award information received from sponsors.
  • Set up, monitor and maintain accounts for sales of goods and services to external vendors.
  • Review grant or contract award documents. Document all special terms, conditions, or limitations applicable to the project.
  • Administer grants per regulations set forth in OMB Circular A-110 and OMB Circular A-122.
  • Assist individuals with interpretation of regulations and terms and conditions set forth by the sponsor.
  • Consult with DBMs/PIs on specific questions about the propriety of a given expenditure, on budget monitoring techniques, and on other such matters.
  • Provides monthly Advantage "Balance and Activity Reports", monthly "Grants at a Glance" reports and monthly exception reports.
  • Monitors and follows up with exceptions reported.
  • Report financial information to sponsors such as financial status reports, invoicing and cost share.
  • Process invoices for goods and services provided to external vendors.
  • Monitor, review and process subcontract payments.
  • Maintain and monitor accounts receivable and collect revenue from sponsors
  • Initiates draw downs of federal funds using appropriate electronic pay management systems.
  • Close out accounts and submit final reports such as final invoice, cost share, property and invention reports, surplus equipment/supplies reports and final financial status report as required by sponsor guidelines.
  • Assume responsibility for primary contact with financial auditors of individual grants or contracts.
  • Assist auditors with the annual audit of federally sponsored programs and supply necessary information to auditors in accordance with OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations)
  • Prepare federal Facilities and Administrative (F&A) proposal and negotiate rates
  • Maintain award and account information in accordance with University record retention policies.

3rd-Party In-Kind Cost Share

Contact Information

For information regarding these financial administration services please contact GCO@dri.edu .

If you are interested in doing business with DRI by becoming a vendor please fill-out the vendor application and W-9 form. You will find information on the Nevada System of Higher Education Purchasing Requirements at Business Center North.

In accordance with Nevada Law, no preference will be given to any business group or classification.

We also invite you to visit the DRI Research Parks, Ltd. to learn more about unique opportunities for high technology business development in northern Nevada.

Questions related to the Vendor Diversity Program at DRI may be directed via email to accountspayableinvoice@dri.edu or by calling phone number 775-673-7474.


Vendor Diversity Program Statement

The Nevada System of Higher Education and the Desert Research Institute (DRI) recognizes the benefit of creating an equal opportunity for all vendors to participate in the Institute’s procurement process, and is committed to diversity and non-discrimination in its business operations. Accordingly, DRI will make a good faith effort to utilize Minority Business Enterprises, Women Business Enterprises, Disabled Business Enterprises, Veteran/Disabled Veteran Business Enterprises, and Small Business Enterprise throughout the procurement process. This effort does not equate to a quota or set percentage. All efforts to contact and engage small, minority, disabled, veteran, and women vendors will be fair and impartial.

In accordance with Nevada Law, no preference will be given to any business group or classification. The Vendor Diversity Program has been created, however, to ensure that small, minority, veteran, disabled, and women owned businesses have the unimpeded ability to compete in the bidding process and to do business with DRI.

Vendor Diversity Program Goals

The Vendor Diversity Program’s main objectives include, but are not limited, to the following:

  1. For goods and services that require a formal solicitation, recognition will be given to the vendor business classification as specified by the submitter on the Invitation to Bid Form.
  2. Proposers will be encouraged to submit a plan identifying primary and second-tier vendors that are small, minority, disabled, veteran, or women owned business concerns to be used for the commodity or service being bid.
  3. When subcontractors are utilized, primary vendors will be encouraged to demonstrate, in their bid proposal, that they attempted to obtain bids from small, minority, disabled, veteran, or women owned business where applicable.
  4. For purchase orders issued below the bidding threshold, the utilization of a diverse vendor base will be an objective facilitated by the purchasing staff.
  5. Periodic transaction reporting will be conducted to monitor the success of DRI’s efforts in partnering with a diverse base of vendors.

Diversified Vendor Definitions

Minority Owned Business Enterprise (MBE): An independent business which performs a commercially useful function and is at least 51% owned and controlled by one or more minority persons of African American, Hispanic American, Asian-Pacific American, or Native American ethnicity.

Women Owned Business Enterprise (WBE): An independent business which performs a commercially useful function and is at least 51% owned and controlled by one or more women.

Disabled Owned Business Enterprise (DIS/DBE): An independent business which performs a commercially useful function and is at least 51% owned and controlled by one or more disabled/disadvantaged individuals pursuant to the federal Americans with Disabilities Act.

Veteran/Disabled Veteran Business Enterprise (VET/DVET): An independent business which performs a commercially useful function and is at least 51% owned and controlled by one or more veterans/disabled veterans who have served in the active military and discharged under conditions other than dishonorable.

Small Business Enterprise (SBE): An independent business which performs a commercially useful function, is not owned and controlled by individuals designated as minority, women, veterans, or physically-challenged, and where gross annual sales does not exceed $2,000,000.

Historically Underutilized Business Zone (HUB/HEBZone): The HUBZone Empowerment Contracting Program provides federal contracting opportunities for qualified small businesses located in distressed areas.


Program Requirements

Certification — DRI does not use a third party to certify the authenticity of a business. Therefore, all information submitted by a vendor must be accurate and in accordance with fair business practices. If you have been certified as a diversified vendor, please submit a copy of the certificate with the Vendor Application Form and the W-9 Request for Taxpayer ID Form.

Requirements — DRI requires that a vendor application and W-9 be completed and submitted to the Purchasing/Accounts Payable Department prior to processing any system transactions. Please be sure to fill out the entire form, specifically the Type of Organization area accurately.

For purchases greater than $5,000.00 and Request For Proposal (RFP) information, please visit Business Center North (BCN) Purchasing at the link below.  BCN Purchasing serves as the Purchasing Agent for the Northern locations of the Nevada System of Higher Education (NSHE). 
http://www.bcn-nshe.org/

When the form is completed, fax it to (775)673-7459 or mail to:

DRI Purchasing/Accounts Payable Department
M/S 016
2215 Raggio Parkway
Reno, Nevada 89512-1095

Completing the Vendor Application and Form W-9 does not guarantee that the vendor will be selected for goods and services being purchased by the Institute, nor does it assure invitation to bid on DRI projects.

Staff Contacts

The entire DRI Financial Services Office is committed to assisting vendors comply with the requirements of this program and to make available any information that will aid in this process. Questions related to the Vendor Diversity Program at DRI may be directed via email to accountspayableinvoice@dri.edu or by calling phone number 775-673-7474.


Small Business Resources

Local SBA Office
http://www.sba.gov/localresources/district/nv/index.html
Women's Business Center
http://archive.sba.gov/aboutsba/sbaprograms/onlinewbc/index.html
Small Disadvantaged Business
http://archive.sba.gov/aboutsba/sbaprograms/sdb/index.html

Veterans Business Development
http://archive.sba.gov/aboutsba/sbaprograms/ovbd/

Minority Business Resources

Reno-Sparks Chamber of Commerce
http://www.reno-sparkschamber.org/
City of Reno Business
http://www.ci.reno.nv.us/business
City of Sparks Business
http://cityofsparks.us/business
Las Vegas Urban Chamber of Commerce
http://www.urbanchamber.org/
Las Vegas Latin Chamber of Commerce
https://www.lvlcc.com/
Las Vegas Asian Chamber of Commerce
http://www.lvacc.org/mc/page.do
National Minority Supplier Development Council
http://www.nmsdcus.org/

Nevada Business Resources

Nevada Department of Transportation
http://www.nevadadbe.com/
Nevada Procurement Program
http://www.expand2nevada.com/

Nevada Minority Supplier Development Council
http://www.nvmbc.org/

Nevada Small Business Development Center
http://nsbdc.org/

Contact the Financial Services Office

DRI Financial Services Office
Asst. Vice President and Controller
Mr. Gregory L. Morgan
2215 Raggio Parkway
Reno, Nevada 89512-1095

Phn: 775.673.7379
Fax: 775.673.7459

Welcome to the Financial Services Office (FSO)

DRI Financial Services has a mission to develop, disseminate and maintain the financial policies, procedures, standards, and systems necessary to ensure stewardship and management of the Institute's financial resources. The office manages and performs the functions related to accounting and financial reporting, grant and contract post award administration, audit coordination, accounting transactions and processes, institute travel coordination, fixed asset management, debt management and budget. The office also handles the accounting and financial reporting for the DRI Research Foundation and the DRI Research Parks, Ltd. The office is managed by the Assistant Vice President / Controller.

For information regarding FSO please contact Greg.Morgan@dri.edu

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